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ITIL Reporting

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ITIL 4

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Power BI

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Excel Formula | Macro | Script

Power BI: grant or restrict access to reports and/or pages

From Power BI Service, to see who has access to the workspace and app, click on the 3 dots:

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Then select “manage permissions”:

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By going to “direct access”, I will see who have access and the different permissions/rights:

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NOTE: “report” and “semantic model” may have a different list

From here, I can add someone but I can’t delete a person (at least, not yet). Alternatively, to grant or to restrict access to a member:

  • For a workspace, click on “manage access” from the main page:
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  • For an app, click on “update app”:
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Then go to “audience”, on the right side, you can give and/or remove access:

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What about pages ? Based on the type of audience, some people have to view some confidential pages and some not, in this situation, I will create multiple audiences by clicking on “new audience”:

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For instance:

  • In “test”, I will put management people by using the “specific users or groups” option so they can view all pages
  • In “new audience”, I will only allow people to see the 2 first versions (for the other versions, I just click on the “eye” to make it unavailable) then to tell who can view them, either by selecting “entire organization” or using the “specific users or groups” option
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